Data Policy

What data do we hold

When you join the club or enter a competition you give us your address, phone and email, age and information about yourself.
In addition we record details club activities in which you participate
Some of this information is shared with our umbrella oganisation, British Riding clubs
And if you enter a competition on behalf of the club we fill in entry forms and send this information to the organising club.
When you pay by cheque we record your cheque details
This data is necessary for us to manage club activities.

Please note that as we are affiliated to British Riding Clubs, your personal information will be shared with BRC in order to fulfil your BRC membership benefits and they may share some data with associates for the purpose of fulfilling your full membership benefits i.e. insurance providers. BCRC and BRC will periodically contact you about your membership: for example, to ensure you receive your membership benefits, to tell you about news, activities and events.
This includes sending you a regular magazine, email updates, information on other membership benefits, and publishing competition times and results in the public domain.

Where do we hold it and process it

Data is processed on secure servers protected by passwords
This is to allow our committee to look up details on club members or competitors in our competitions.
Sensitive information is not accessible to the general public
Backups of our data may be stored securely offsite

Email mailing list

In addition, member's or competitor's emails have been put on our database with Mailchimp. Occasionally we circulate details of activities to this list.
Whilst there do seem to be different interpretations of the GDPR it appears that most organisations consider that customers do not need to opt in to be sent offers relating to the business. So we will continue to send emails to current and recent past members and also to recent competitors. We will do this until you unsubscribe. Mailchimp puts an unsubscribe link on all bulk emails. Unsubscribing will remove your name from the mailing list though we will still retain your details on our customer database as this is commercially necessary

We do not exchange data with third parties though we do occasionally email details of other local events to those on our list.

Data Retention

Data on our Mailchimp emailing list remains on the list until you unsubscribe. There is an unsubscribe link on every email we send out from this list

Security of your data

We have taken steps to ensure that all your data is as secure as possible

Access to your data

If you wish to see what dat we hold on you, you may request it in writing or by email.